Minutes of the December 2007 Meeting

Top of the World ATV Club Meeting minutes Dec. 11, 2007

          There were 19 members present. The meeting was called to order at 7:02pm. The secretary’s report was read, motion made by Ed and seconded by Bob to accept the minutes. The treasurer’s report was read, motion made by Ed and seconded by Chad to accept until audited.

Under old business Mark mentioned about VASA’s annual meeting on Jan. 12th, 2008. They need all the help they can get. They have some new ideas and some key note speakers, possibly even the Governor.

Lincoln talked about the raffle, we have tickets to distribute to everyone. He also asked if we wanted a winter get together. He was open for discussion. PJ mentioned he would like a get together. It was decided that Saturday, Jan 19th, 2008 would work. We will have a pot luck at 5pm with the annual meeting of TOW ATV club to follow. Debbie made it a motion and it was seconded by Bob. Lincoln also said we need to do something for our landowners for a thank you. We will invite them to our pot luck and annual meeting. Motion was made by Bob to give them $50.00 gift certificates-motion was withdrawn. New motion made by Ed to give them $50.00 gas cards, it was seconded by Chad. Motion passed.

Under new business Mark said they had a workshop, the Vermont Off- Road Vehicle Association, the political side of Jeeps, ATV’s, and snowmobiles. The ones present were from clubs within the state. They were told all clubs should help each other. Also all clubs can join either as a club or as individuals. They have grants available. VASA as a whole will be joining soon, probably by the first of the year.

The Yankee Sportsman is coming up to Burlington. VASA will have a spot at the show, also dealers. It is a 3 day event. We could have a spot and hang our club banner. Most clubs within the state have put VASA on their banners. PJ asked how many members VASA has, Mark said it was about 1,800 members. There are 2 clubs that are the biggest ones, ours is one of those clubs within the state.
   

Meeting Minutes Continued

 

     Lincoln brought up the mileage sheet that was submitted by Mark. It was passed around to the members present. We left it up to the members to make the decision rather to pay mileage or not. Debbie made the motion that we do not pay mileage, it was seconded by Ed. From this point on we as a club will not pay mileage to anyone. Karl passed around the copies of 3 checks that were written out previously for gas. Receipts were received by the treasurer.

PJ has donated his older chain saw for the club to use on trail maintenance. Thank you very much PJ.

Lincoln brought up about auditing our books for 2007. Three people were suggested, then, it was also brought to our attention that the town auditors could also do it for the club. Motion is open ended. Debbie mentioned that we need to ask for a non-profit tax ID number. She also made a motion that we shouldn’t exceed $75.00 for the auditing, it was seconded by Mike. Debbie asked about the bulk rate, Lincoln hadn’t checked into that yet. Bulk rate has a 4-6 week period for delivery.

Debbie asked if the club was willing to help sponsor a needy family. A motion was made by Karl and seconded by Ed to donate $50.00 for a family.

Mark said the Wildlife Association is having public meetings at Brighton Elementary School on Dec. 19th and at the St. Johnsbury School on Dec.20th. It will be on Motorized Recreation, anyone that can go, they could use all the back-up possible.

   The meeting was closed at 8:05pm. Motion made by Mike and seconded by Ed.

Next meeting will be Saturday, Jan. 19th at 5pm with a pot luck followed by our annual meeting at Breezy Meadows Campground Rec Hall.

 

Respectfully submitted,

Donna L Paquette, Secretary